Qualified event management companies are eligible to bid for the Event Production and Management of Taj Carnival and Midnight Bazar, provided they meet specific prerequisites. These requirements encompass having the financial capacity to submit earnest money and tender fees through Demand Drafts, possessing valid GST and Income Tax PAN numbers, presenting copies of Income Tax Returns for the past three consecutive years, demonstrating a minimum three-year experience in organizing similar events, showcasing a minimum total turnover of 1 crore for the last three years via audited financial reports, and furnishing experience certificates for comparable prestigious events previously managed. Companies meeting these criteria are eligible to participate in the bidding process for this prestigious event.
The scope of services for the Event Production and Management of Taj Carnival and Midnight Bazar is extensive and covers various aspects, including:
Event Infrastructure: This includes stage lights, sound systems, LED walls, venue lighting, and electric decorations.
Venue Setup: Setting up tents, seating arrangements, barricades, food courts, commercial stalls, and shilpi stalls.
Decor and Theming: Creating stage decorations based on the event's theme, ensuring aesthetic interior decoration, and branding as per the theme.
Logistics: Managing videography, photography, cleaning arrangements, mobile toilets, medical camp offices, water supply, sanitation, horticulture, electricity, reception and enquiry counters, ticket counters, and security arrangements.
Safety: Complying with safety specifications, providing fire-fighting systems, underground cable arrangements, and wind-load-resistant structures.
Technical Requirements: Meeting artist and performer requirements for light and sound, recording audio digitally, and ensuring cable quality.
Event Trial: Completing all work three days before the event trial and signing an agreement with the organizing committee for timely completion.
Insurance: Procuring proper insurance for all structures and manpower involved.