Event Managers it’s time to Bid! SAI opens tender for organizing Khelo India Para Games ceremonies

by  EVENTFAQS Bureau Industry Watch | September 15, 2023 | News

Sports Authority of India Khelo India Para Games 2023

Sports Authority of India under Ministry of Youth Affairs and Sports, Government of India invites Bids under two bid-basis, i.e., Technical Bid and Financial Bid for “Engagement of an Event Management Agency for Ceremonies for the Khelo India Para Games 2023, Delhi”. The event is scheduled to be held in various locations across Delhi from 8th December 2023 to 16th December 2023 (tentative). 

Purpose of this RFP is to onboard an Event Management Agency (EMA), who can Design, Produce & Conduct a Launch Ceremony, a Grand Opening Ceremony and a Closing Ceremony for the Khelo India Para Games, 2023.

Who can bid? 

The bidder may be a Single Business Entity. For this Invitation for RFP document, a Business Entity shall mean a company registered in India under the Companies Act, 1956 or 2013 or a Partnership Firm registered under the Limited Liability Partnership Act of 2008 or Indian Partnership Act, 1932. The agency should have a track record of providing relevant services related to Event Management for at least 3 years as on March 31, 2023.

The Bidder should have experience of providing Event Management services to any Central/State Department/PSU/ National Sports Society/ National Sports Federation in India within the last 5 years with minimum contract value as mentioned belowOne project of minimum Rs 1.6 Cr OR Two projects of minimum Rs 1cr OR Three projects of minimum Rs 80 Lacs.

The bidder should have a minimum average annual turnover of ₹ 4 Crores over any three of the previous five financial years up to year ending FY 2022-23.

How to bid?

Interested agencies are required to upload the documents as per Documents to be submitted in Evaluation and Eligibility criteria of this RFP. Bidders shall submit 'Online Bid' only in PDF/Scanned copy in PDF format. Hard Copy of Bid documents will not be accepted. The Bids submitted must be without any overwriting, interlineations, corrections, double typing, etc. Bidders must ensure that the Technical Bid soft copies do not contain any Commercial items /prices. All terms and conditions in the bid document shall stand freeze on the date of opening of the bid. The proof of work orders for claim of relevant experience should be dated on or after the date of registration of
the firm/ company/LLP etc. Each page of the Bid document submitted by bidder shall be signed sealed by the bidder or its authorized
signatory.

Scope of Services

The Event Management Agency hired for KIPG 2023 (hereafter called EMA-C KIPG 2023) will conceptualize, organize, manage, fabricate, and execute the Launch Ceremony, Promotion Ceremony, Opening Ceremony, Pre-Event Show and Closing Ceremony for Khelo India Para Games Delhi 2023.

To know more, click here.

Stay tuned to know which company wins the bid.

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